Business Office Filing System Categories

The prospect of starting organizing or cleaning up an office filing system has the power to make even the bravest among us hide behind a list of other more important to dos you don t have to hide anymore.

Business office filing system categories.

Payroll and employee information. File documents relating to these different types of tax into their own tax sections within the business filing system. A filing system allows a business to. Few things are more important to a smooth running office than a filing system that works.

And lastly not all of these filing categories need to be in a hanging file folder in a filing cabinet. Keep the two types of information separate in your business filing system. Academic car employment financial health id insurance and real estate. Receipts and invoices.

Traditional filing system. A nonexistent or messy filing system can add days of extra effort at income tax time as you don t want to miss out on tax deductions because of missing receipts. Below are my suggestions for the categories of files you should create. The following table suggests essential file drawers to label in an actual file cabinet or two and what must keep information to file in each.

To do that you need to set up all the correct files in the right categories. The traditional filing systems use a filing cabinet hanging files and manila folders. Today s declutter 365 mission designed to be done while working through the organize files challenge here on the site is to actually create your home filing system. There s just too much paperwork generated over time not to have one.

Nearly every business will ultimately need this type of filing as their business grows. Do what works best for you saves space and is convenient and a system that you will actually. In duplex numeric filing systems files are given numeric labels with several sets of numbers involved. Organize them alphabetically but keep the id file with your birth certificate passport social security cards and anything else you use often at the front of the file box.

A business will have different types of tax to take care of the main ones being payroll tax sales tax and income tax. Most file systems are organized by subject or category which works well when set up correctly but can also be the most confusing when it s not. How to establish an office filing system. If your business is ever subject to an audit and you are unable to produce the required documents in.

Your personal filing system should include the following categories. Some may be in their own filing system some on your computer etc. Filing receipts and invoices properly is one of the most important things a small business needs to do. Dealing with the paperwork is a large part of running a small business.

This type of filing system can handle large amounts of data. Part of small business kit for dummies cheat sheet.